Go live checklist
Preparing Your Parking for Real-World Operations
Creating a parking space defines the space.
Going live prepares it for real-world activity.
The Go Live Checklist guides you through the essential operational settings required before your parking can start accepting vehicles, tracking sessions, and generating revenue.
Nothing here is accidental. Each step ensures your first day of operations runs smoothly, without confusion for staff or customers.
You don’t need to complete everything at once.
But completing the core checklist ensures your parking is ready for reality.
What “Going live” means
A live parking in SISTEM:
- Accepts vehicle entries
- Tracks parking sessions
- Applies pricing rules
- Issues receipts or passes
- Records payments and logs
Until a parking lot is live, it remains safely in configuration mode.
This prevents incomplete setups from affecting real operations.
Before you begin
Make sure:
- Your organization is created
- Your parking is created
- You have admin or parking-manager access
No subscription selection is required yet.
Trial periods begin only when a parking lot goes live.
Go live checklist
Below are the essential steps before activation.
Each answers a simple operational question.
Define vehicle types and capacity
What kinds of vehicles will you manage, and how many can you handle?
Configure:
- Vehicle categories (car, bike, truck, etc.)
- Capacity per vehicle type
Why this matters:
Capacity limits prevent overbooking, improve reporting accuracy, and support future automation.
Configure entry and exit methods
How will vehicles enter and leave the parking lot?
Set up:
- Manual entry (operator-assisted)
- Ticket or token systems
- QR or pass-based entry
- ANPR or camera-based entry (if applicable)
Why this matters:
Entry and exit methods define the operational flow for staff and customers.
Set pricing rules
How will you charge for parking?
Define:
- Hourly or time-based rates
- Flat fees
- Day or night pricing
- Grace periods
- Penalties or overtime logic
Why this matters:
Pricing rules directly affect revenue, customer experience, and compliance.
Enable passes or subscriptions (If needed)
Will you offer prepaid or recurring access?
Configure:
- Monthly or weekly passes
- Resident or employee access
- Special permits
Why this matters:
Passes reduce manual processing and create predictable revenue.
You can skip this step if you only offer pay-per-use parking.
Add facilities and services
Do you offer value-added services?
Examples:
- EV charging
- Vehicle wash
- Locker or valet services
Why this matters:
Facilities become additional revenue streams and appear in session tracking and reports.
This step is optional for first-time setups.
Assign parking-level team members
Who will run daily operations?
Invite:
- Parking operators
- Supervisors
- Cashiers or attendants
Assign appropriate permissions so staff only access what they need.
Why this matters:
Clear role separation prevents mistakes and ensures accountability.
Review operating hours
When is your parking open?
Confirm:
- Daily opening hours
- Closed days
- 24×7 operations if applicable
Why this matters:
Operating hours affect session timing, pricing enforcement, and reports.
Test a sample parking session
Does everything work as expected?
Before going live:
- Create a test vehicle entry
- Simulate exit
- Verify pricing and receipt
- Check reports
Why this matters:
Testing prevents first-day surprises.
Activation: Going Live
Once core steps are complete, you can activate your parking.
After activation:
- Operators can begin entries
- Sessions are tracked in real time
- Revenue and logs start recording
If anything needs adjustment later, you can update configurations without stopping operations.
What you can skip initially
If you want to start simple, you can go live with only:
- Vehicle types and capacity
- Entry and exit method
- Basic pricing
- One operator account
Everything else can be added gradually.
SISTEM is designed to support growth without reconfiguration pain.
Common Go-Live mistakes to avoid
- Forgetting to set capacity limits
- Not testing a sample session
- Assigning too many permissions to operators
- Leaving pricing rules incomplete
A quick review before launch prevents operational friction later.
What happens after going live
Once live, SISTEM begins collecting:
- Live session data
- Revenue records
- Usage patterns
- Operator activity logs
This data powers reports, insights, and future automation features.